Autonomous Accounting
- POS sales (Toast, Square, Clover) post to QuickBooks every night
- Supplier invoices coded to food, paper and beverage
- Delivery-app payouts and sales tax reconciled automatically
Run Your Business Autonomously
Open your concept with the back office already running.
Your Turn-Key Business Kit gets you to opening day. ASAP-AI keeps the numbers, supplies and staffing running after it. We set up the same automation tools we built for contractors, adapted to your business, and you watch the results on your wrist.
Six ASAP-AI tools, three businesses
The same tools, tuned to what you sell
ASAP-AI was built to automate contractors' accounting, job hunting and subcontractor searches. For a new restaurant, café or studio, each tool keeps its job and changes its target. The subcontractor search becomes an ingredient and supplier search, and the job finder becomes a search for catering, wholesale and partner revenue.
| ASAP-AI tool | Pizza restaurant | Coffee shop | Pilates studio |
|---|---|---|---|
| Autonomous AccountingSame tool | POS sales, food and paper costs, payroll and delivery-app payouts posted to QuickBooks | POS sales, beverage cost per drink, tips and payroll posted to QuickBooks | Memberships, class packs and instructor pay posted to QuickBooks |
| Find Subs & LaborBecomes supplier search | Ingredients Weekly prices on cheese, flour, tomatoes, meats and boxes | Ingredients Weekly prices on beans, milk, oat milk, cups and pastries | Supplies Reformer springs and parts, grip socks, cleaning supplies, used equipment |
| Find StaffLabor half of the same pillar | Cooks, pizza makers, drivers, counter staff | Baristas and shift coverage | Certified instructors and a sub list |
| Find JobsBecomes revenue finder | Catering School, office, team and event catering requests | Wholesale Office coffee service, events and market vendor calls | Partners Corporate wellness, physical therapists, local events |
| Insurance SavingsSame tool | Workers' comp class codes, delivery driver auto coverage | Workers' comp class codes, general liability | Professional liability and equipment coverage |
| Money-Leak ScorecardSame tool | Food waste, comps, delivery-app commissions | Milk waste, comps, peak-hour line time | Empty reformers, expiring packs, failed payments |
Pizza Restaurant
Pizza & Wings kitA pizza shop lives or dies on prime cost: food plus labor. ASAP-AI tracks it every night, watches what cheese and flour cost this week, and finds catering orders to fill slow afternoons.
ASAP-AI9:42 PM
Sales today$3,840
Food cost29%
Labor26%
Prime cost55%
Avg ticket$27.40
Mozzarella up 8% this week. Two cheaper suppliers found.
Example numbers for illustration
- Prime costFood plus labor as a share of sales, the number owners watch most
- AlertPrice swings from the weekly supplier search
Ingredient & Supplier Search
- Weekly Excel price list: mozzarella, flour, tomatoes, pepperoni, wings, boxes
- Compares broadline distributors, cash-and-carry and local importers
- Alerts you when a key item jumps in price
Staff Finder
- Lists of available cooks, pizza makers, drivers and counter staff nearby
- Delivered in Excel with contact details
Catering & Event Finder
- Daily list of catering requests from schools, offices and sports leagues
- Festival and event vendor calls in your area
Insurance Savings
- Checks that cooks and drivers sit in the right workers' comp class
- Reviews delivery driver auto coverage
Money-Leak Scorecard
- Finds food waste, over-portioned cheese and excess comps
- Shows what delivery-app commissions really cost per order
What a pizza restaurant gets from ASAP-AI
- Know your prime cost every night, not weeks later when the accountant closes the month.
- No more keying in receipts. POS sales and supplier invoices land in QuickBooks on their own.
- Pay less for cheese and flour. A weekly price check across suppliers shows who is cheapest right now.
- Fill slow hours with catering. New catering and event requests arrive in your inbox each morning.
- Hire faster with a ready list of cooks and drivers near the shop.
- Lower insurance costs by fixing workers' comp class codes and driver coverage.
- See where profit leaks: waste, comps and delivery-app fees, in one scorecard.
- Your numbers on your wrist. Sales, food cost, labor and alerts on a watch or phone.
Coffee Shop
Cafés & Coffee Shops kitA café sells hundreds of small tickets a day, so a few cents per drink decides the year. ASAP-AI costs out every drink, tracks milk and bean prices, and finds wholesale and office accounts that sell coffee by the box instead of the cup.
ASAP-AI2:15 PM
Sales today$1,960
Drinks sold412
Avg ticket$7.85
Beverage cost27%
Labor31%
Oat milk will run out in 2 days. Reorder list ready.
Example numbers for illustration
- Beverage costBeans, milk, syrup and cup as a share of each drink's price
- AlertLow stock and price changes from the supplier search
Autonomous Accounting
- POS sales and tips post to QuickBooks every night
- Cost per drink built from your recipes, so you know each latte's margin
- Labor tracked against sales by hour
Ingredient & Supplier Search
- Weekly Excel price list: roasters, dairy and oat milk, cups and lids, syrups
- Local wholesale bakeries for pastries
- Alerts on price jumps and low stock
Barista Finder
- Lists of baristas and shift fill-ins nearby
- Delivered in Excel with contact details
Wholesale & Catering Finder
- Office coffee service and meeting catering leads
- Farmers market and event vendor calls
Insurance Savings
- Workers' comp class codes and general liability reviewed
- Coverage matched to your actual sales and staff
Money-Leak Scorecard
- Milk and pastry waste, free drinks and comps
- Lost sales from long lines at the morning peak
What a coffee shop gets from ASAP-AI
- Know the margin on every drink, from a drip coffee to an oat-milk latte.
- Books that keep themselves. Sales, tips and payroll post to QuickBooks without data entry.
- Buy beans and milk for less with a weekly price comparison across roasters and suppliers.
- Never run out at the morning rush. Low-stock alerts arrive before the shelf is empty.
- New revenue beyond the counter from office, catering and event leads delivered daily.
- Staff the schedule faster with a ready list of baristas nearby.
- Stop small leaks in waste, comps and slow lines that add up over a year.
- Your café on your wrist. Sales, drinks sold and costs at a glance.
Pilates Studio
Sports Training & Wellness kitA studio earns its money from full reformers and members who stay. ASAP-AI tracks class fill and member churn, keeps membership revenue straight in the books, and finds corporate and medical partners who send new clients.
ASAP-AI6:05 AM
Members186
Class fill82%
Revenue MTD$24,600
Intro to member41%
Monthly churn3.1%
4 failed card payments to retry today.
Example numbers for illustration
- Class fillBooked reformers as a share of all reformer spots
- Intro to memberTrial clients who buy a membership
Autonomous Accounting
- Memberships and class packs from your booking app post to QuickBooks
- Prepaid packs recorded correctly as they are used
- Instructor pay per class calculated automatically
Equipment & Supplies Search
- Reformer springs, straps and parts, grip socks, cleaning supplies
- Used reformer listings when you add a room
- Weekly Excel price list
Instructor Finder
- Certified Pilates instructors and substitutes nearby
- Delivered in Excel with contact details
Partner & Member Finder
- Corporate wellness programs and employer benefits
- Physical therapy and chiropractic referral partners, local events
Insurance Savings
- Professional liability for instructors reviewed
- Equipment and property coverage matched to your reformers
Money-Leak Scorecard
- Empty reformer slots by class time
- Class packs expiring unused and failed card payments
What a Pilates studio gets from ASAP-AI
- See class fill and churn every morning, before a slow month shows up in the bank account.
- Membership revenue booked correctly, with prepaid packs and instructor pay handled automatically.
- Recover failed payments with a daily list of cards to retry.
- New clients from partners: corporate wellness and physical therapist referrals delivered daily.
- Keep the schedule covered with a ready list of certified instructors and subs.
- Pay less for parts and supplies with a weekly price check, including used reformers.
- Lower insurance costs with coverage matched to your instructors and equipment.
- Your studio on your wrist. Members, fill rate and revenue at a glance.
Your New Business Concept
Any Turn-Key Business KitEvery concept runs on the same six tools. Pick your business from our 17 categories below and the watch, tools and benefits change to match it.
The numbers on the watch are examples of what you would see each day once ASAP-AI is running.
ASAP-AI8:30 AM
Example numbers for illustration
What your business gets from ASAP-AI
Next step
Add ASAP-AI to your Turn-Key Business Kit
We build the system in our office and deliver it ready to run, set up for your concept, your POS or booking app, and your area. Your reports arrive by email in Excel, and your key numbers show up on your watch or phone.
Web turnkeybusinesskits.com · asapAI-FL.com
Email asapestimating@gmail.com
Phone 508-250-2363
KPI figures on the watches are examples for illustration, not results from a specific business. Michael Otis, CPA · ASAP Estimating · Lakewood Ranch, FL.